In accounting offices, the real benefit of the change will be seen when documents stop burdening the team's capacity. In the tax and accounting office Meitnerová, the transition to iNVOiCE FLOW led to the elimination of manual rewriting of hundreds of invoices, the simplification of the transfer of documents from clients, and the acceleration of processing by 25%.
In the Meitnerová office, hundreds of paper documents were previously processed manually. In practice, this meant hours of retyping, personally collecting files from clients, and increasing demands on archiving. With the higher volume of documents, it was no longer just a question of accounting processing itself, but also how much capacity was taken up by their reception, transmission, and registration before they were actually processed.
The turning point came in 2021, when Ms. Meitnerová decided to deploy iNVOiCE FLOW. Today, clients only send documents electronically to a dedicated email address, the system automatically loads, processes and securely archives them. This means the team no longer has to manually retype data and can focus mainly on checking. And thanks to iNVOiCE FLOW, the office can process documents 25% faster and with minimal errors.
The impact on the office's operations is also important. The solution has been adapted to different types of clients. Those with larger volumes send documents continuously, while smaller clients can send them in bulk once a month. At the same time, automation has enabled less experienced employees to handle part of the control, while experienced accountants can focus on more complex agendas .
The change was not only reflected in the way documents are processed. It was also reflected in the division of labor within the team and in how the office cooperates with its clients. For companies that deal with a higher volume of received documents, it is not only important whether the document gets into the accounting, but also how reliably and with what capacity requirements the entire process works from start to finish.
You can find the full case study here .
Are you interested in how a similarly set up document flow can work in your company? Contact us and see how iNVOiCE FLOW can work in your company.
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