Invoices, orders, and documents in one place.

Documents arrive through various channels, with varying data quality and different approval rules. This results in manual data entry, searching, follow-ups, and delays that eventually impact finance, procurement, and warehouse operations.

Standardize your document workflow. From receipt through automated verification and approval to ERP integration and archiving.

Ruka ovládající notebook s digitálním rozhraním složek a dokumentů na obrazovce.

5 min → 10 s

processing one document

up to 95%

less manual checking

within 1 year

return on investment for high volumes

Who this solution is for

This solution is ideal for companies that process a high volume of merchandise or overhead invoices and need to gain better oversight. It is particularly effective where:

merchandise documents must be linked to orders, deliveries, goods receipts, and invoices,

suppliers send business documents through various systems,

overhead invoices currently pass through emails, manual approvals, or have inconsistent rules,

accounting tracks the status of documents across multiple people and systems,

the company needs to better manage due dates, liabilities, and the transfer of documents to accounting,

document volume places high demands on the accounting team.

Žena v kanceláři s tmavými vlasy pečlivě vyplňuje dokumenty u stolu s kalkulačkou a laptopem.

Document processing should not slow your company down

An inventory invoice should be part of a business transaction. It follows the purchase order, delivery, goods receipt, and agreed-upon supplier terms. Overhead invoices follow a different processing path. For these, it is crucial to know who needs to approve them, which department they fall under, whether they comply with internal rules, and when they can move to accounting. Here, the key is a properly configured approval workflow, validation, and traceability of every step.

In both areas, however, manual work quickly limits the throughput of the entire process. For inventory invoices, this manifests in checks between sales, logistics, and finance. For overhead invoices, it shows in the approval process, tracking down the right people, and waiting for missing information.

Automation gives documents a clear path

The higher the volume of documents a company processes, the greater the impact these intermediate steps have on team capacity, accounts payable, and the accuracy of financial data. Automation helps establish a clear path for documents based on their nature—from receipt through review and approval to accounting and archiving.

Document automation creates a clear path for documents that often get lost in emails, manual reviews, forwarding, and endless searching. Once received, a document is categorized, verified, and routed to the next step based on company rules.

We help companies establish a unified document workflow

For inventory documents, automation helps maintain consistency between the purchase order, delivery note, goods receipt, and invoice. For overhead invoices, it ensures an approval process, individual accountability, data validation, and, if necessary, the breakdown of amounts by cost center or smaller units, followed by transfer to an accounting or ERP system.

The company gains an overview of which documents are awaiting approval, which are ready for posting, and where the next step is missing. Manual work is reduced where it is no longer necessary, and the team can focus primarily on exceptions, control, and planning.