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Saving time and costs thanks to the electronic exchange of documents and their archiving

OBI was hampered in its development by administrative shortcomings related to supply chain management, so they implemented our ORiON EDI and are saving their time and money.

Current state and problem

OBI was aware of administrative shortcomings related to supply chain management. According to an internal survey, receiving just one invoice took 5 minutes of work for an administrative employee.

OBI has therefore implemented electronic document interchange (EDI) with the help of the ORiON solution, not only for invoices (INVOIC message), but also for electronic orders (ORDERS) and delivery notes (DESADV). Suppliers can also use the new REMADV message, which is a payment advice.

Proposed solution

Analysis and processing of messages

Incoming messages are subject to a multi-stage check before processing. If the message is encrypted, the correctness and validity of the key is verified, decryption occurs, and then the electronic signature is verified. The original message is saved and the decrypted message (without signature) is forwarded for further processing. The solution supports a wide range of all commonly used schemes and variants of EDI message signatures.

Message translation

The service includes the translation of messages between any structured formats, as well as delimited file formats (CSV, PDK, etc.) and XML-based files. The standard data description of messages is based on EANCOM definitions (a subset of UN/EDIFACT). The translation also includes a check of the formal requirements of the tax document. In case of deficiencies, the originator of the message is automatically informed by an EDI message and an e-mail notification of formal errors in the invoice.

Received invoices journal

OBI has received invoices available in its corporate system and in the received invoices journal, which is accessible via a smart web application. In addition to the usual information about the tax document, the journal contains information about the processing status of the received invoice, the original data file, a readable form of the tax document and a list of related notifications and confirmations.

Resulting changes

  • 300 suppliers involved in a very short time. Goal of involving 70% of suppliers met in 11 months.
  • Average processing time by the operator reduced from 5 minutes for a paper document to 10 seconds for a document in EDI format.

    • “We appreciated the comprehensiveness of the solution, the ease of integration into the existing corporate infrastructure, and the fact that everything went smoothly and on schedule. Last but not least, I must mention the significant cost savings, with the return on the entire investment being approximately seven months.“

    Stefan Jass

    Velkoobchod

    How we helped

  • Payback period of the entire project 7 months
  • OBI has therefore implemented electronic document interchange (EDI) with the help of the ORiON solution, not only for invoices (INVOIC message), but also for electronic orders (ORDERS) and delivery notes (DESADV). Suppliers can also use the new REMADV message, which is a payment advice.

    • PDF for download

    We have described our collaboration in detail in a PDF that you can download immediately

    “We appreciated the comprehensiveness of the solution, the ease of integration into the existing corporate infrastructure, and the fact that everything went smoothly and on schedule. Last but not least, I must mention the significant cost savings, with the return on the entire investment being approximately seven months.“

    Stefan Jass

    Velkoobchod

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