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Electronic Document Interchange (EDI) contributes to the rapid expansion of the company 1. day

1. day wants to maintain steady growth, so it decided on EDI, which contributes to its rapid expansion while also handling the growing volume of documents.

Current state and problem

A key factor in maintaining rapid growth for 1. day was to automate business, purchasing and logistics processes as much as possible. On average, 1. day opens 10 new stores each year. With such rapid expansion comes an increasing volume of documents. The main problem is the manual transcription of documents into the systems and the associated error rate, which has been estimated at up to 10%.

Comparing invoices with receipts by having the invoicing clerk print out all documents and check them line by line burdens company processes and places increasing demands on company employees. So 1. day's management decided to involve all suppliers in electronic document interchange (EDI).

Proposed solution

Thanks to several years of positive experience of the partner company Gurlex with the ORiON service, they also decided to use it on day 1. Since the launch of EDI, they have been exchanging electronic orders (ORDERS), delivery advice (DESADV), receipts (RECADV), invoices (INVOIC) and relevant notification messages with their business partners. The scope of these messages also enables, among other things, the so-called automatic invoice liquidation, in which ORiON automatically compares the order with the receipt and invoice.

Resulting changes

  • 1. day involved 64 suppliers in the first 6 months.
  • The error rate when transferring data from invoices to systems has completely disappeared.
  • We managed to save 30% of costs in the document disposal process.

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    E-commerce

    How we helped

  • No errors when transferring invoices
  • Comparing invoices with receipts by having the invoicing clerk print out all documents and check them line by line burdens company processes and places increasing demands on company employees. So 1. day's management decided to involve all suppliers in electronic document interchange (EDI).

    • PDF for download

    We have described our collaboration in detail in a PDF that you can download immediately

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    E-commerce

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