Current state and problem
MALL.CZ, along with Alza and Datart, was one of the first Czech e-shops to implement EDI. Since 2014, thanks to the electronic exchange of documents, it has saved over 13 million crowns, four million in the last year alone. MALL.CZ has also almost completely eliminated paper documents and sends most invoices to suppliers electronically.
Every year, they exchange hundreds of thousands of documents with their suppliers. Manual processing of such a huge amount of documents took thousands of hours of work. All invoices and delivery notes had to be manually rewritten into the company systems by someone, which naturally led to errors and the need for further communication with suppliers to resolve these errors.
Proposed solution
In addition to saving money, MALL.CZ also praises the fact that accountants do not have to do routine work thanks to EDI - for example, they do not transcribe data from invoices into the company system - but instead focus on more strategic activities with higher added value. MALL.CZ chose GRiT and its ORiON EDI solution as its partner for optimizing administrative processes. As part of the integration, the supplier connected ORiON to the SAP corporate system and set it to pass through EDI
- orders,
- order confirmation,
- delivery notes
- and received invoices.
"GRiT helped us set up the entire system, contacted our suppliers, and offered reliable customer support," says Jakub Chalupecký, CFO of MALL.CZ.
If one of the suppliers does not use EDI, MALL.CZ processes its invoices using the automatic data extraction tool iNVOiCE FLOW. Such suppliers most often send invoices by e-mail as an attachment in various formats (JPG, PDF, TIFF, etc.). iNVOiCE FLOW then automatically reads out basic data from the documents so that accountants do not have to manually retype them into the company system.
In order to motivate its suppliers to implement EDI, or at least to induce them to use electronic invoices, MALL.CZ offers the MALL Invoice Financing service to cooperating suppliers. A supplier who uses MALL Invoice Financing will receive part of the money for his goods within three days of issuing the invoice. This way, he does not have to wait several weeks for the payment to be due. The fee for this service is usually lower than the interest rates at the bank.
Resulting changes
“Approximately 13.5 million crowns is the net saving in accounting costs, after including all costs for the acquisition and operation of EDI. According to our calculations, we saved over four million in 2020 alone, so the savings are growing every year.“
How we helped
PDF for download
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