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The company 3E PROJEKT saved 2 jobs thanks to iNVOiCE FLOW

Current state and problem

Previously, accountants at 3E PROJEKT had to wade through endless stacks of paper invoices. Before deploying iNVOiCE FLOW in January 2019, most invoices arrived at 3E PROJEKT headquarters by mail. The receptionist scanned them and assigned them to the people responsible. It often happened that the scans could not be traced back - either they were incorrectly assigned, or the receptionist forgot to upload them to the system.

The entire process was inefficient and time-consuming, so management decided to automate invoice processing and replace paper documents with electronic ones.

Proposed solution

At first, the 3E PROJEKT employees were worried. They were not sure whether the new electronic invoicing software would be able to be connected to their Premier information system . They were also worried about the workflow functionality – i.e. electronic approval of documents. They knew that companies in their area that use this function in their corporate systems are not completely satisfied. The accountants were the most worried. They could not imagine how they would bill invoices if they did not have them available in paper form.

Connection to the Premier system was successful

However, the colleagues' concerns about the change did not deter the management of 3E PROJEKT. They stood by their goal of increasing work efficiency and chose the iNVOiCE FLOW solution from GRiT. They had a good experience with us because they were already using ORiON, which provides EDI communication. The deployment itself took two months. A GRiT consultant decided how best to connect iNVOiCE FLOW with the Premier information system. Together with a Premier representative, they set everything up so that documents were correctly divided into the corresponding administrative units.

The 3E PROJEKT company includes several smaller companies and the system must recognize which one to assign the invoice to.

Resulting changes

  • The transition from paper to electronic documents meant a big change for the entire company. One employee couldn't adapt to it and left. "The others got used to it very quickly and now they take iNVOiCE FLOW for granted. I know from the directors of individual departments that they are satisfied with the system," says Šárka Macurová.
  • The electronic workflow system works very well and saves a lot of time. However, it required a change in established procedures.
  • Documents now go directly to the company in electronic form (usually as a PDF attachment). Thanks to automated processing, errors that people naturally made when working with documents have been eliminated.

    • “I really appreciate GRiT's technical support during and after the implementation. We could contact the consultant at any time and he helped us with everything.“

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    Šárka Macurová

    Poskytovatelé služeb

    How we helped

  • Automation of processing of received invoices and error-free transcriptions
  • The entire process was inefficient and time-consuming, so management decided to automate invoice processing and replace paper documents with electronic ones.

    • PDF for download

    We have described our collaboration in detail in a PDF that you can download immediately

    “I really appreciate GRiT's technical support during and after the implementation. We could contact the consultant at any time and he helped us with everything.“

    Lorem ipsum

    Šárka Macurová

    Poskytovatelé služeb

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