Although artificial intelligence may still seem distant and futuristic, it is actually already gaining ground across the market, even in small Czech companies. These are not expensive robots or virtual assistants, but simple programs and applications that learn on their own, take over and automate routine tasks.
Consider accounting, specifically invoice processing. Every document goes through the same cycle – the accountant must manually verify it, check for all the necessary details, have it approved by a superior, and finally rewrite it into the accounting system. This process takes an average of 10-15 minutes out of the workday , and with hundreds or thousands of documents per month, the hours of routine work add up dramatically.
Automation changes established procedures
The current market offers a solution that helps with this burden. Intelligent software for automatic invoice processing , which so-called "extracts" the received invoice - reads the data from the invoice, sends it to a superior for approval and prepares it for export to the accounting system. The accountant then only checks the accuracy of the read data.
" Previously, we processed one invoice in an average of fifteen minutes, now we do it in 5 minutes. Thanks to this, we have saved an estimated 60 hours of work per month ," says Iva Šmerdová, chief accountant from MoroSystems, which uses the iNVOiCE FLOW solution from GRiT.
Since similar solutions are powered by artificial intelligence, they learn over time. The first weeks require more careful supervision of the correctness of the data, but with each invoice processed, their accuracy increases. As confirmed by the chief accountant of Smart Comp. (NETBOX internet or Kuki television), Šárka Pavelková: “ The success of the system is visibly improving ” and the company is even considering completely eliminating manual checks.
Technology available to everyone
Surprisingly, almost every company can afford invoicing automation . Initial investments in the tens of thousands of crowns and monthly operating costs in the thousands represent an affordable solution. The return on investment is especially interesting for companies processing over 100 invoices per month or those struggling with a lengthy approval process. Most such companies see a return on investment after just a few months.
Calculating the potential savings is not difficult – just calculate the monthly costs of manual invoice processing and compare them with the costs of an automated solution. For most companies, this calculation is a pleasant surprise.
When change is a pleasant surprise
Even though the benefits are clearly measurable, some companies are naturally hesitant to implement new technology. “ In some companies, we have witnessed hysterical reactions when accountants refused to use the new system ,” says Pavel Janyška, Head of Sales Team at GRiT. However, experience shows that initial distrust often turns into a positive experience after getting acquainted with the system and they praise the new system.
Experience to date shows that companies do not lay off employees after implementing the system, but rather look for more interesting work with higher added value for accountants and billers . The automation of routine activities is a natural development - and companies that catch this trend early gain a significant advantage.
Are you curious about the potential of automation in your company? Try calculating how much time you spend processing invoices - it often turns out that the savings can be greater than you would expect.
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