You issue an invoice in the system. What happens to it afterwards often still depends on manual work: sending it by email, saving it to a folder, printing it for archiving, or searching for the document when accounting, an auditor, or a business partner needs it.
ORiON eInvoicing allows you to issue and receive invoices electronically, in bulk via email and in PDF and other data formats. This allows the company to process and archive invoices only in electronic form, in accordance with legislation and without manual steps that normally burden the accounting team.
After issuing an invoice, ORiON automatically generates a tax document, electronically signs it, sends it to the recipient, allows you to track its delivery, and stores it in a trusted electronic archive.
The invoice will be created in the system, ORiON will ensure its further processing
ORiON eInvoicing is connected to the information or accounting system in which the company normally issues invoices. The document is therefore not created in a separate tool. The company issues it in its system and ORiON takes over the following steps: generating the tax document, signing, sending, monitoring delivery and archiving.
This removes some of the manual work that occurs after an invoice is issued. The accounting team does not have to send, store, or convert each document into a format suitable for archiving. The invoice goes through a set electronic process from issuance to storage.
What ORiON eInvoicing provides
Electronic archive replaces paper invoices
Electronic invoicing does not end with sending the invoice. If a company is to work with documents only electronically, it must also have a solution for their long-term storage.
ORiON eInvoicing includes a trusted electronic archive. This eliminates the need to print and store invoices in paper form. ORiON eArchive secures data and allows you to prove the origin and authenticity of originals. This is important for accounting, auditing and internal traceability. An invoice does not just remain as an attachment in an email or a file stored in a folder. It is part of an electronic process in which the document has a clear origin, time anchoring and evidentiary storage.
Invoice formats without manual transfers
ORiON eInvoicing works with invoices in PDF, ISDOC, IDOC, CSV or XML formats. It ensures document conversion between individual structured formats and allows them to be combined according to process settings.
This eliminates the need for a company to manually transfer documents or maintain separate processes for processing them. If an invoice is to be created, sent, or saved in a specific format, ORiON takes over the technical part of the process and maintains the document in electronic form.
Connection to ERP and accounting systems
ORiON eInvoicing can be integrated directly into an existing corporate or accounting system. Therefore, the company does not have to change the environment in which it issues invoices and where accounting data is generated.
Electronic invoicing thus continues the existing process. Documents continue to be created in the system that people are used to, and ORiON ensures their further electronic processing.
If a company also processes received invoices, it can follow up on electronic invoicing by processing documents via iNVOiCE FLOW . Received invoices can be loaded in structured formats directly into the company or accounting system in data form, without manually retyping the data.
When does ORiON eInvoicing make sense?
ORiON eInvoicing is suitable for companies that want to convert invoices to an electronic process and maintain continuity with their information or accounting system.
It makes sense especially when a company needs:
- issue and receive invoices electronically,
- process invoices in bulk via email,
- automatically generate tax documents,
- electronically sign invoices,
- monitor the delivery of invoices to recipients,
- work with PDF, ISDOC, IDOC, CSV or XML formats,
- convert documents between structured formats,
- add metadata and timestamp,
- archive invoices electronically in accordance with legislation,
- connect invoicing to an ERP or accounting system,
- reduce manual intervention when sending, transferring and archiving documents.
The result is invoicing that does not take place separately in the system, email, folders and archive. Issuance, sending, delivery, formatting and archiving are linked together in one electronic flow.
If you want to find out how ORiON eInvoicing would connect to your ERP or accounting system, leave us a contact . We will walk you through the current way of working with invoices and show you where document digitization is of the greatest importance.
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