How JABLOTRON ALARMS shortened invoice approval from several days to a few hours

What changes in a company when there are not ten or a hundred invoices received, but more than a thousand per month? At JABLOTRON ALARMS, they came across a moment when manual processing was no longer enough and document approval began to place high demands on time, continuity and the number of people involved. How did they set up this process differently and what changed after the transition to digital approval?

JABLOTRON ALARMS used to process received invoices manually. With a volume of more than a thousand documents per month, this meant in practice that invoices got stuck when being passed between people, sometimes got lost, and their approval took up to 7 people for 7 working days. When the volume of documents increases and more approvers enter the process, it is no longer just about rewriting the invoice. It becomes important how the entire approval flow is set up, who enters it, and how long the document waits for the next step.

When it's no longer enough to just convert documents into digital form

That's why the company started looking for a way to set up approval digitally. It was important for it that the solution was available in the cloud and employees could approve documents from anywhere, including mobile. This way, the approval cycle would not be extended when people were on the go, working from home or out of the office. At the same time, the entire process needed to work even when one document went through multiple levels of approval.

After the implementation of iNVOiCE FLOW , the average time for approving one invoice at JABLOTRON ALARMS was reduced from several days to a few hours. The company now uses up to 4-stage approval and distribution of documents to multiple approvers. The system is also used for creating, approving and sending orders to suppliers.

This is especially interesting for companies that today are not only concerned with how to convert invoices into digital form, but also with how to set up the entire process so that it can withstand a higher volume of documents, more approval levels, and greater demands for traceability. It is at such a moment that it becomes clear that the topic of invoices is not just an administrative agenda, but part of the broader management of document flow in the company.

You can read the full story here in the JABLOTRON ALARMS case study .

Are you wondering how to set up invoice approval to handle a higher volume of documents and multiple approval levels? See how JABLOTRON ALARMS approached it. And if you're in a similar situation, we can help you set up the approval process to fit your business .