Manual transcription of invoices is often only a visible part of the problem. What is more important is that documents enter the company through various channels, approval is delayed at individual steps, and the accounting team searches for connections that the system should automatically maintain. In the recording of our webinar, we show what a solution that connects invoice receipt, approval, and connection to ERP into one functional unit should be able to handle.
When a company starts thinking about automating incoming invoices, it's usually not just about transcribing data. Something else starts to become apparent in a certain volume of documents: invoices arrive through different channels, approval stops with individuals, responsibility for the next step is unclear, and the accounting team searches for information across emails, folders, and the accounting system.
At this point, it makes sense to consider the entire solution as a single integrated whole. Data extraction alone will not solve the situation if the invoice continues to travel around the company without clear rules, if there is no connection to the order, or if the data has to be manually transferred to the ERP again after approval. In the webinar recording on YouTube, we show the iNVOiCE FLOW tool, which can unify document receipt, data extraction, approval workflow, export to ERP, and electronic archiving.
For companies that don't want to deal with the same problem again in a year, other criteria than just the accuracy of extraction are often important. What is important is whether it is possible to unify various invoice inputs into one flow, set approval by amount, supplier or center, continuously validate data and find an audit trail without unnecessary searching. Only then does automation begin to change not only the work of the accounting department, but also the quality of management of the entire process.
A superficial approach usually just creates another layer on top of the existing state. A more robust model, on the other hand, maintains continuity between the document, the approver, the accounting system, and the archive.
If you are currently working on this topic, the webinar recording will help you get a more accurate idea of what a solution for received invoices should handle.
And if you want to follow up with a specific consultation on your approval process, connection to ERP, or working with exceptions, we can also look at how to set up such a model in your company .
Are you dealing with invoice approval?
30 minutes, no obligation. We will show you how iNVOiCE FLOW fits into your ERP.
