Press Releases

Microsoft Dynamics NAV 2015 won the module to communicate EDI from CCV Information systems

26. January 2015

Brno, January 22, 2015 – In January 2015, a new version of an enterprise information system Microsoft Dynamics NAV 2015 has entered the market; this time, also including add-on modules for system expansion in specific areas. One of them is an extension for electronic data interchange – EDI, which has been developed by CCV Information Systems within the framework of their network partner Microsoft.

The so-called ‘add-on solutions’ for Microsoft Dynamics NAV are developed and shared by implementation companies within the network of Microsoft partners. These extensions are designed to improve the function of an ERP system in a specific area. This is also the case for the latest version 2015, which is currently entering the market.

EDI module, developed by CCV Information Systems expands the standard capabilities of the system by adding a structured way of processing business and logistics documents in a global standard of EDI communication. The solution addresses import and export of the most commonly used documents such as orders, invoices, credit and delivery notes. One of the add-on module’s options dedicated to clients in the role of customers also allows for paperless processing of received EDI invoices. Copying of documents from EDI communications system to Microsoft Dynamics NAV 2015 is done automatically by the application server.

‘Automatic processing of EDI documents in NAV allows for significant acceleration of the document flow between partners and also liquidation of received invoices, which has a direct impact on reducing labour intensity, time demands and errors in the entire chain of documents’ says Vladimír Horák, Director of CCV Business Solutions.

The new EDI module is offered in Czech and English, not only in the Czech and Slovak Republic, but worldwide – through the Microsoft partner network. Similar solution is available also for previous versions of Microsoft Dynamics NAV 2013 R2, NAV 2009 R2 or NAV NAV 5.0 and 4.0.

Documents for Microsoft Dynamics NAV: quickly, reliably and without paper

EDI messages received from a partner are first decoded and then stored in the system. For example, if a supplier sends the delivery note (DESADV message) or invoice (INVOICE message), they are automatically loaded into the register of delivery notes or register of invoices. They are also recorded in a user-friendly form.

‘If a user generates a purchase order to a supplier who uses EDI communication, after it is confirmed as comprehensive and correct, it is entered into a queue of messages and subsequently sent to the supplier. The message is then decoded into a file and sent via an EDI provider using secure VAN networks’ explains Horák.

Imported documents are first held in an isolated waiting area, the so-called ‘quarantine’, and in case of successful validation, they are released into the economic system. If they cannot be validated successfully, documents remain in quarantine, where they are further prepared for review and processing by the finance department. Inconsistencies in documents are marked in the system according to a code of most common errors. This allows for easier search and elimination of disparities by the operators.

Paperless liquidation of invoices by customer

The module’s add-on option for paperless liquidation of invoices in EDI is intended for users of ERP system Microsoft Dynamics NAV in the role of a customer. Not only does it enable automatic processing of data from documents to the system, but also allows for paperless disposal of received EDI invoices.

The invoice is validated against actual goods received in the warehouse and purchase price of a given order. If the two validations agree, the invoice received is automatically liquidated and passed to the finance department for payment. The whole process does not need to be monitored since it derives from already approved documents. In the opposite case, received invoices are transferred to the isolated document waiting area (quarantine), before they are further reviewed and processed by the finance department.

More information about EDI module for Microsoft Dynamics NAV 2015 can be found at:
www.ccv.cz/en/business-solutions/erp-microsoft-dynamics-nav/add-on-solutions-edi-for-nav/

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